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Project Co-ordinator

Band 4

Main area
317 IT - Project Management Office
Grade
Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
317-2022-25-04-DR
Site
Regent Point
Town
317 Regent Point
Salary
£22,549 - £24,882 per annum
Salary period
Yearly
Closing
Today at 23:59
Interview date
06/07/2022

Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with around 16,000 staff and an annual income of £1 billion.

Rated ‘Outstanding’ by the CQC for the second consecutive time in 2019, we have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.

We’re also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.

Our staff oversee around 1.84 million patients ‘contacts’ each year, delivering high standards of healthcare.

We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.

Newcastle Hospitals are proud to be one of the exemplar organisations across the NHS on sustainability, with a long history of delivering Sustainable Healthcare in Newcastle (Shine) and the first healthcare organisation in the world to declare a climate emergency. Our strategy includes commitments to being Net Zero by 2030, for our direct carbon footprint, and Net Zero by 2040 for our footprint plus. Delivering these ambitions will not be possible without the help, support and action of every single member of our team.

Job overview

An opportunity has arisen for a Project Co-ordinator to join our successful and established Project Management Office based within the IM&T Directorate of Newcastle upon Tyne Hospital Trust.

To fulfil the role of Project Co-ordinator you must be enthusiastic, well organised with the ability to work independently and as part of a team. You must be able to converse fluently, logically and confidently with a range of stakeholders across the Trust.

  • Interview Date 06/07/2022
  • 37 Hours 30 Minutes/Week
  • You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.

Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month’s pay.

Newcastle Hospitals encourages all staff and volunteers who are appointed to join the Trust to be fully vaccinated against COVID-19.

Main duties of the job

The Project Co-ordinator will be an integral member of the Project Management Office (PMO) team responsible for contributing towards the delivery of projects and co-ordinating project inter-dependencies. The Project Co-ordinator will be responsible for directing, organising and controlling project and PMO activity under the direction of the Head of PMO.

The successful candidate should possess excellent communication and organisational skills, knowledge of project delivery and Microsoft office suite and be able to work to tight deadlines. A comprehensive range of practical, analytical skills and experience of project delivery and programme management and a current recognised project management qualificaiton would be advantageous.

 

Working for our organisation

Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with over 18,000 staff and an annual income of £1 billion.

Rated ‘Outstanding’ by the CQC for the second consecutive time in 2019, we have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.

We’re also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.

Our staff oversee around 1.84 million patients ‘contacts’ each year, delivering high standards of healthcare.

We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.

Detailed job description and main responsibilities

  • Contribute towards the delivery of the IT Services Programme/Project portfolio and co-ordinate project inter-dependencies.
  • To ensure the timely and accurate production of project status reports for.
  • Assists with project schedules, deliverables, assignments, tasks, project meetings (scheduling and meeting notes),status reporting, communication, and action items as required.
  • Assists Project Managers and project teams to track work, tasks, and project assignments, working to keep projects on-time, and within budget.
  • Assists in managing MS Project tasks such as running reports, analysing resources and supporting time tracking.
  • Assists with, and monitors, project budgets. 

Person specification

KNOWLEDGE

Essential criteria
  • Descriptive understanding of Information Technology terminology and services

SKILLS

Essential criteria
  • • Skilled use of Microsoft applications including Word, Excel, PowerPoint, Project, Visio and e-mail
  • • Ability to collate and articulate requirements information from a variety of sources, e.g. via interviews, workshops and published material
  • • Ability to write clear concise reports, letters, minutes and documents using a good standard of English

EXPERIENCE

Essential criteria
  • • Effective communication skills including verbal, written and presentation skills
Desirable criteria
  • Experience of project work in other organisations of similar size and complexity within or outside of the NHS

QUALIFICATIONS

Essential criteria
  • • Be educated to NVQ Level 4 or equivalent qualification
Desirable criteria
  • Hold a current recognised project management qualification, preferably PRINCE2 Foundation or equivalent experience in project management techniques

Employer certification / accreditation badges

Veteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleInvestors in People: GoldMindful employer.  Being positive about mental health.Age positiveDisability confident employerCare quality commission - OutstandingDefence Employer Recognition Scheme (ERS) - GoldArmed Forces Covenant Gold AwardRIDI Awards Finalist 2021Stonewall Gold 2022

Documents to download

Apply online now

Further details / informal visits contact

Name
Elaine Rice
Job title
IT Project Manager
Email address
elaine.rice1@nhs.net
Telephone number
07776181791